1. An electronic file management system is characterized by comprising a file collection module, a file management module, a report design module, a file statistics module, a file detection module and a file destruction module;

the file collection module is used for carrying out data butt joint with an external business system and collecting a plurality of electronic files;

the file management module is used for classifying the electronic files according to a preset classification rule, filing the classified electronic files into corresponding electronic files, and managing the electronic files according to an instruction sent by a user side or a management side;

the file counting module is used for counting the number of the electronic files and generating a chart according to the statistical data;

the report design module is used for generating reports from the basic information of the electronic files according to design instructions sent by the user side;

the file detection module is used for detecting the performance of each electronic file to obtain a performance report;

and the file destroying module is used for deleting the electronic file according to a deleting instruction sent by the user side.

2. The electronic archive management system according to claim 1, wherein the archive management module comprises a classification module, a retrieval module, a configuration module, and a rights management module;

the classification module is used for classifying the electronic files according to a preset classification rule and filing the classified electronic files into corresponding electronic files;

the retrieval module is used for performing directory retrieval and full-text retrieval on the electronic archive according to a retrieval instruction sent by a user side, wherein the electronic archive comprises a whole or cross-whole;

the configuration module is used for configuring the workflow of the whole life cycle of the electronic file according to a configuration instruction sent by a management end;

and the authority management and control module is used for performing anti-diffusion and anti-disclosure management on the electronic file by adopting a three-level anti-diffusion mode according to a management and control instruction sent by a management end.

3. The electronic archive management system according to claim 2, wherein said full-text search in said search module specifically comprises:

and searching the content of the electronic file by inputting keywords to obtain a search result, and displaying the search result in a classified manner.

4. The system of claim 2, wherein the configuration module configures a workflow of a full lifecycle of the electronic archive, and specifically includes:

and carrying out examination and approval condition configuration on the electronic file according to different privacy level rules of the electronic file, wherein the examination and approval condition configuration comprises configuration of the processes of file handover, file reception, entity borrowing, filing application and file destruction in the life cycle of the electronic file.

5. The system of claim 2, wherein in the privilege management module, the tertiary anti-flooding mode specifically comprises:

the low-level anti-diffusion mode controls the checking, printing, downloading modes and downloading time of the electronic file in an empowerment mode;

the intermediate anti-diffusion mode is used for controlling the electronic file downloaded to the local terminal to be automatically encrypted when a user with downloading authority downloads the electronic file;

and the advanced anti-diffusion mode is used for controlling the opening mode of the downloaded electronic file, and the opening mode is used for opening the electronic file through a directional encryption reader.

6. The electronic archive management system according to claim 1, wherein the archive statistics module is configured to perform statistics on the number of the electronic archives and generate a chart according to statistical data, and specifically includes:

according to the year and the archives type of the electronic archives, statistics is carried out and a chart is formed, wherein the chart comprises an archives type statistical table, a collection record table, a handover statistical table, a receiving statistical table and a destruction statistical table.

7. The system for managing electronic archives according to claim 1, wherein the report design module generates reports from the basic information of each electronic archive according to a design instruction sent by a user side, and specifically includes:

and the user side designs the basic information of each electronic file into a report according to the requirement, and prints the information of the report.

8. The system of claim 1, wherein the file detection module performs performance detection on each of the electronic files to obtain a performance report specifically includes:

performing authenticity detection, integrity detection, usability detection and security detection on each electronic file one by one, wherein,

the authenticity detection is to identify the authenticity of the electronic file;

the integrity detection is to detect whether the electronic file is an original file and whether the electronic file is modified;

the usability detection is to detect whether the electronic file can be normally used;

the safety detection is to detect whether the electronic file detects virus infection, whether redundant files exist in an ep packet of the electronic file, and whether antivirus software protection exists in the electronic file;

thereby resulting in a performance report.

9. An electronic file management method is characterized by comprising the following steps:

carrying out data butt joint with an external service system, and collecting to obtain a plurality of electronic files;

classifying the electronic files according to a preset classification rule, filing the classified electronic files into corresponding electronic files, and managing the electronic files according to an instruction sent by a user side or a management side;

counting the number of the electronic files, and generating a chart according to statistical data;

generating a report form of the basic information of each electronic file according to a design instruction sent by a user side;

performing performance detection on each electronic file to obtain a performance report;

and deleting the electronic file according to a deleting instruction sent by the user side.

10. An electronic archive management system comprising a memory, a processor and a computer program stored in said memory and executable on said processor, characterized in that said processor, when executing said computer program, implements an electronic archive management method according to any of claims 1 to 8.

Background

The electronic file management system is electronic file management software for scientifically managing files in enterprises, public institutions, schools and other units, so that file management work is more convenient, and the enterprise and public institution informatization management level is improved. At present, the electronic file software management system is implemented as follows, firstly, the electronic file of the file is obtained and uploaded to the software system for classified storage, then the system is used for searching by keywords and utilizing the file, but the current management scheme has no detailed solution to the special situation, has imperfect places and is mainly reflected as follows: the whole life cycle of collecting, managing, using, destroying and the like of the files is not managed.

Disclosure of Invention

The present invention provides an electronic file management system and method for overcoming the disadvantages of the prior art.

The technical scheme for solving the technical problems is as follows: an electronic file management system comprises a file collection module, a file management module, a report design module, a file statistics module, a file detection module and a file destruction module;

the file collection module is used for carrying out data butt joint with an external business system and collecting a plurality of electronic files;

the file management module is used for classifying the electronic files according to a preset classification rule, filing the classified electronic files into corresponding electronic files, and managing the electronic files according to an instruction sent by a user side or a management side;

the file counting module is used for counting the number of the electronic files and generating a chart according to the statistical data;

the report design module is used for generating reports from the basic information of the electronic files according to design instructions sent by the user side;

the file detection module is used for detecting the performance of each electronic file to obtain a performance report;

and the file destroying module is used for deleting the electronic file according to a deleting instruction sent by the user side.

Another technical solution of the present invention for solving the above technical problems is as follows: an electronic file management method comprises the following steps:

carrying out data butt joint with an external service system, and collecting to obtain a plurality of electronic files;

classifying the electronic files according to a preset classification rule, filing the classified electronic files into corresponding electronic files, and managing the electronic files according to an instruction sent by a user side or a management side;

counting the number of the electronic files, and generating a chart according to statistical data;

generating a report form of the basic information of each electronic file according to a design instruction sent by a user side;

performing performance detection on each electronic file through a file detection module to obtain a performance report;

and deleting the electronic file according to a deleting instruction sent by the user side.

Another technical solution of the present invention for solving the above technical problems is as follows: an electronic archive management system comprising a memory, a processor and a computer program stored in said memory and executable on said processor, said electronic archive management method being implemented when said computer program is executed by said processor.

The invention has the beneficial effects that: by managing the whole life cycle of the stages of receiving, managing, using, destroying and the like of the electronic files, effective management and control can be carried out at each stage of the whole life cycle process of the electronic files; the performance detection can ensure that the electronic document of the archive can ensure the performance of the electronic document of the archive in the system or in a cross-system manner, and the electronic archive storage is further normalized.

Drawings

FIG. 1 is a functional block diagram of an electronic file management system according to an embodiment of the present invention;

FIG. 2 is a functional block diagram of a file management module of an electronic file management system according to an embodiment of the present invention.

Detailed Description

The principles and features of this invention are described below in conjunction with the following drawings, which are set forth by way of illustration only and are not intended to limit the scope of the invention.

FIG. 1 is a functional block diagram of an electronic file management system according to an embodiment of the present invention.

As shown in fig. 1, an electronic archive management system includes a file collection module, an archive management module, a report design module, an archive statistics module, an archive detection module, and an archive destruction module;

the file collection module is used for carrying out data butt joint with an external business system and collecting a plurality of electronic files;

the file management module is used for classifying the electronic files according to a preset classification rule, filing the classified electronic files into corresponding electronic files, and managing the electronic files according to an instruction sent by a user side or a management side;

the file counting module is used for counting the number of the electronic files and generating a chart according to the statistical data;

the report design module is used for generating reports from the basic information of the electronic files according to design instructions sent by the user side;

the file detection module is used for detecting the performance of each electronic file to obtain a performance report;

and the file destroying module is used for deleting the electronic file according to a deleting instruction sent by the user side.

Specifically, the source of the electronic file includes other business systems, such as an OA system, a PDM system, an ERP system, and an HR system.

Specifically, in the file collection module, other business systems can interact with the data of the system to perform seamless data connection, and batch import of data is supported through tools such as spreadsheets, DBFs and XML.

Specifically, it includes document file, basic archives, science and technology archives, accounting archives, specially carries archives, contract archives and personnel's archives to predetermine the classification.

Specifically, after an electronic file is uploaded to the system, the system generates an MD5 encryption code by default, and if the file is tampered subsequently, the system records an MD5 code again, and the MD5 code realizes the function of original text verification to verify whether the electronic file is tampered.

Specifically, the full life cycle of the electronic file includes: collection, management, storage, utilization, identification, transfer and destruction.

In the embodiment, the management of the whole life cycle of the stages of receiving, managing, using, destroying and the like of the electronic file can effectively manage and control each stage of the whole life cycle process of the electronic file; the performance detection can ensure that the electronic document of the archive can ensure the performance of the electronic document of the archive in the system or in a cross-system manner, and the electronic archive storage is further normalized.

Optionally, as an embodiment of the present invention, as shown in fig. 2, the archive management module includes a classification module, a retrieval module, a configuration module, and a rights management module;

the classification module is used for classifying the electronic files according to a preset classification rule and filing the classified electronic files into corresponding electronic files;

the retrieval module is used for performing directory retrieval and full-text retrieval on the electronic archive according to a retrieval instruction sent by a user side, wherein the electronic archive comprises a whole or cross-whole;

the configuration module is used for configuring the workflow of the whole life cycle of the electronic file according to a configuration instruction sent by a management end;

and the authority management and control module is used for performing anti-diffusion and anti-disclosure management on the electronic file by adopting a three-level anti-diffusion mode according to a management and control instruction sent by a management end.

Specifically, the directory retrieval specifically includes retrieving the directory by inputting an arbitrary metadata combination.

Specifically, a block represents a certain organization, and a cross block represents a cross organization.

Optionally, as an embodiment of the present invention, in the retrieval module, the full-text retrieval specifically includes:

and searching the content of the electronic file by inputting keywords to obtain a search result, and displaying the search result in a classified manner.

Optionally, as an embodiment of the present invention, in the configuration module, configuring a workflow of a full life cycle of the electronic archive specifically includes:

and carrying out examination and approval condition configuration on the electronic file according to different privacy level rules of the electronic file, wherein the examination and approval condition configuration comprises configuration of the processes of file handover, file reception, entity borrowing, filing application and file destruction in the life cycle of the electronic file.

Optionally, as an embodiment of the present invention, in the authority management module, the three-level anti-diffusion mode specifically includes:

the low-level anti-diffusion mode controls the checking, printing, downloading modes and downloading time of the electronic file in an empowerment mode;

the intermediate anti-diffusion mode is used for controlling the electronic file downloaded to the local terminal to be automatically encrypted when a user with downloading authority downloads the electronic file;

and the advanced anti-diffusion mode is used for controlling the opening mode of the downloaded electronic file, and the opening mode is used for opening the electronic file through a directional encryption reader.

Specifically, the low-level anti-diffusion mode adopts a button-level weighting mode and a data rule weighting mode, and the button-level weighting mode comprises the following steps: a system administrator creates a corresponding role and sets the authority of the role, such as buttons of adding, deleting, modifying, viewing, editing, printing and the like, so as to meet the specific function that the role can be operated in a functional module or a menu of the system; the data rule empowerment comprises the step of enabling the user to have the authority by configuring the corresponding rule for the authority of the user, so that the control of the authority of the user is realized.

Specifically, the directional encryption reader can be a silver mary encryption reader.

Optionally, as an embodiment of the present invention, in the archive statistics module, the statistics of the number of the electronic archives and the generation of the chart according to the statistical data specifically include:

according to the year and the archives type of the electronic archives, statistics is carried out and a chart is formed, wherein the chart comprises an archives type statistical table, a collection record table, a handover statistical table, a receiving statistical table and a destruction statistical table.

In this embodiment, compare with the manual archives statistics that carries on of traditional manpower, convenient more, accurate, quick statistics goes out the multidimension degree data of all kinds of archives of collection.

Optionally, as an embodiment of the present invention, in the report design module, generating a report from the basic information of each electronic archive according to a design instruction sent by a user side includes:

and the user side designs the basic information of each electronic file into a report according to the requirement, and prints the information of the report.

In the embodiment, information in the report, such as information of a file directory, a file box spine, a candidate table and the like, is printed, so that different clients can be greatly improved through the report design module, the productivity under different business scenes can be improved, and the enterprise can be energized.

Optionally, as an embodiment of the present invention, in the archive detection module, performing performance detection on each electronic archive, and obtaining a performance report specifically includes:

performing authenticity detection, integrity detection, usability detection and security detection on each electronic file one by one, wherein,

the authenticity detection is to identify the authenticity of the electronic file;

the integrity detection is to detect whether the electronic file is an original file and whether the electronic file is modified;

the usability detection is to detect whether the electronic file can be normally used;

the safety detection is to detect whether the electronic file detects virus infection, whether redundant files exist in an ep packet of the electronic file, and whether antivirus software protection exists in the electronic file;

thereby resulting in a performance report.

Wherein, the ep packet refers to file data uploaded by the electronic file.

The embodiment further provides an electronic archive management method, which comprises the following steps: performing data docking with an external business system through the file collection module, and collecting to obtain a plurality of electronic files;

classifying the electronic files according to a preset classification rule, filing the classified electronic files into corresponding electronic files, and managing the electronic files according to an instruction sent by a user side or a management side;

counting the number of the electronic files, and generating a chart according to statistical data;

generating a report form of the basic information of each electronic file according to a design instruction sent by a user side;

performing performance detection on each electronic file to obtain a performance report;

and deleting the electronic file according to a deleting instruction sent by the user side.

In this embodiment, an electronic file management system is further provided, which includes a memory, a processor, and a computer program stored in the memory and capable of running on the processor, and when the processor executes the computer program, the electronic file management method is implemented, which is not described in detail herein.

The above description is only for the purpose of illustrating the preferred embodiments of the present invention and is not to be construed as limiting the invention, and any modifications, equivalents, improvements and the like that fall within the spirit and principle of the present invention are intended to be included therein.

It is clear to those skilled in the art that, for convenience and brevity of description, the specific working processes of the above-described apparatuses and units may refer to the corresponding processes in the foregoing method embodiments, and are not described herein again.

In the several embodiments provided in the present application, it should be understood that the disclosed apparatus and method may be implemented in other ways. For example, the above-described apparatus embodiments are merely illustrative, and for example, a division of a unit is merely a logical division, and an actual implementation may have another division, for example, a plurality of units or components may be combined or integrated into another system, or some features may be omitted, or not executed.

Units described as separate parts may or may not be physically separate, and parts displayed as units may or may not be physical units, may be located in one place, or may be distributed on a plurality of network units. Some or all of the units can be selected according to actual needs to achieve the purpose of the solution of the embodiment of the present invention.

In addition, functional units in the embodiments of the present invention may be integrated into one processing unit, or each unit may exist alone physically, or two or more units are integrated into one unit. The integrated unit can be realized in a form of hardware, and can also be realized in a form of a software functional unit.

The integrated unit, if implemented in the form of a software functional unit and sold or used as a stand-alone product, may be stored in a computer readable storage medium. Based on such understanding, the technical solution of the present invention essentially or partially contributes to the prior art, or all or part of the technical solution can be embodied in the form of a software product stored in a storage medium and including instructions for causing a computer device (which may be a personal computer, a server, or a network device) to execute all or part of the steps of the method according to the embodiments of the present invention. And the aforementioned storage medium includes: a U-disk, a removable hard disk, a Read-Only Memory (ROM), a Random Access Memory (RAM), a magnetic disk or an optical disk, and other various media capable of storing program codes.

The technical solutions provided by the embodiments of the present invention are described in detail above, and the principles and embodiments of the present invention are explained in this patent by applying specific examples, and the descriptions of the embodiments above are only used to help understanding the principles of the embodiments of the present invention; the present invention is not limited to the above preferred embodiments, and any modifications, equivalent replacements, improvements, etc. within the spirit and principle of the present invention should be included in the protection scope of the present invention.